Location: Northfield, IL
Company: Medline
and all Medline Institute executive programs and field-based events.
Additionally, support Head of Customer Experience with the planning and execution of Executive Supply Chain Roundtables andexecutive networking events. CORE JOB RESPONSIBILITIES Manage financials for all multi-customer events: budget all events, collect all corporate credit card transaction associated withevents, and work with Head of Customer Experience and accounting each month to allocate all event charges.
Ensure all event invoices are received, allocated, resolved, and submitted to accounting in a timely matter. Track and report onactual expenses vs budget and creates final event expense documentation. Meet
regularly with Sales Marketing and Division Event Owners and presenters to discuss logistical needs for multi-customer events. Coordinate and monitor event timelines with Sales Marketing and Division Event Owners to ensure deadlines are being met.
Maintain master calendar for all multi-customer events and report weekly on status to Head of Customer Experience, ensuring all events can be properly staffed Assist Sales Marketing and Division Event Owners with hotel and restaurant venue selection for multi-customer events. Scope sitepossibilities in advance and make recommendations for best customer experience within budget and complianceguidelines. Schedule all venue locations, including
private dining rooms, conference rooms, labs, etc. Handle RFP and contracting for all restaurants, hotels and hotel rooms needed for all multi-customer events except for Executive Supply Chain Roundtable.
Handle all Food & Beverage planning for all multi-customer events and ensures proper execution. Ensures all dietary requirements forcustomers and Medline attendees are met. Communicate regularly with venue counterparts, keeping Sales Marketing and Division Event Owners in the loop at all times. Build all event logistics around Sales Marketing and Division Event Owners' agendas. Communicate meeting information to all Event Owners and stakeholders, including presenters.
Coordinate and ship all event materials to event venue according to venue guidelines, including agendas, name tags, table tents, printed presentations, educational material and more as applicable. Work with printer to print all event materials as applicable. Coordinate all travel logistics, including: sends flight options to attendees/executive assistants and makes flight reservations; makesground transportation reservations, makes hotel room reservations, Sends final travel logistics to all attendees (and executiveassistants where applicable. ) COVID-19 Vaccination Please be aware that Medline requires all employees starting in this position to be fully vaccinated against COVID-19.
This position will require the successful candidate to provide proof that they are fully vaccinated by their start date. Medline is an equal opportunity employer, and will provide reasonable accommodations to those individuals who are unable to be vaccinated for COVID-19 consistent with federal, state, and local law. Education Bachelor's Degree Relevant Work Experience At least 4 years of experience in event planning to include coordinating complex events and managing to aproject or event budget.
Additional Must be a self-starter: self-directed, proactive, when faced with a challenge finds a solution immediately to recommend. Sense of urgency. Team player. Customer focused and oriented, including for internal customers. Ability to see the big picture coupled with detail orientation. Ability and experience anticipating needs and addressing them in short order. Experience communicating with executives and their assistants in a highly professional way, both verbally and in writing. Experience negotiating with outside vendors, including negotiating contracts, prices, resolving service issues and reconciling differences.
Experience controlling and coordinating concurrent projects, competing priorities and critical deadlines. Proficient MS Office skill and experience. Position requires occasional work the early mornings, late evenings and weekends. Position may require travel up to 20% of the time for business purposes (within state and out of state). PREFERRED QUALIFICATIONS Compliance-focused healthcare industry event experience.
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Marketing and PR (Public Relations) jobs revolve around promoting and maintaining a positive image of a company, product, or individual. Professionals in this field engage in activities such as advertising, brand management, social media engagement, and media relations. They develop strategic campaigns to target specific audiences, analyze market trends, and measure the effectiveness of their efforts. The key traits of these roles include strong communication skills, creativity, strategic thinking, and adaptability to the ever-evolving digital landscape. Success in marketing and PR is measured by the ability to influence public perception and ultimately drive business growth.
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