Location: Denver, CO
Company: Metro Water Recovery
ELT member scheduling, Board of Director Preparation, composition of correspondence for Executive Team Members, etc. This position reports to the COO and CIO. Examples of Duties Responsible for the finalization and workflow management of documents and presentations from ELT members, and their respective departments to the Office of the Chief Executive Officer.
Works closely with the Office of the Chief Executive Officer to track Board of Director information and requests of the departments and ensures that requested information is delivered by required deadlines. Responsible for the management and finalization of monthly Board information as assigned, including departmental reports, technical
memoranda, and presentations. Responsible for development and implementation of documents and other workflows from the Senior Management Team to the ELT member for review and finalization/approval.
Responsible for managing the scheduling calendars of the ELT member as assigned. Responsible for scheduling and preparation associated with assigned meetings from the ELT. Coordinates with internal and external stakeholders to ensure that scheduling conflicts are avoided. Manages meeting details from inception to conclusion, including travel, access, meeting locations and all other details related to efficient and effective meetings. Responsible for performing detailed administrative services
for ELT members, and their departments as assigned. Duties include among others, composing correspondence and notices, proofreading correspondence prepared by others, maintaining electronic files and records management, and ensuring receipt of correspondence coming from the Executive Leadership Team.
Responsible for the general order of kitchens, conference rooms, and other workspaces. Examples of duties include ensuring that general housekeeping is being performed by other departments or third-party vendors, materials, supplies, and other consumables are adequately restocked at all times for staff use, conference rooms and other spaces are functioning appropriately and representative, and any other needs that ensure a professional and productive working environment.
Attends team meetings, documents decisions and action items, and follows up to ensure that action items are completed. Provides backup to the other senior administrative staff as requested. Maintains the Critical Incident Response Plan. Performs other tasks and special projects as needed. Knowledge/Skills/Abilities Knowledge of: Public sector office processes and procedures Records management systems Grammar, spelling, and punctuation, and strong experience Skilled at: Supporting executive and senior staff and/or Board of Directors The use of Microsoft Office products and other office support technology Copy editing Taking minutes of meetings summarizing discussions Working with confidential information Ability to: Multi-task Work in a fast-paced environment Perform at a high level while meeting daily deadlines Establish and maintain effective working relationships with the public, Metro Board members, and other employees Keep office information confidential Perform effectively in a collaborative team environment Maintain emotional control under ambiguous and stressful circumstances Education Bachelor's degree in English, Communications, or related degree.
Equivalency equals two years of directly related professional experience for every year of education not completed. Employment Type: Full Time Bonus/Commission: No
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